Utah Sales & Use Tax Information

General Information

Use the menu at right for complete information about Utah sales and use taxes. The following list has additional information.

Frequently Asked Questions about Utah Sales and Use Taxes

How do I get a sales tax number?

You can apply online through Utah's OneStop Business Registration (OSBR) and get a temporary license number after completing your online application. You may also apply using Form TC-69, Utah State Business and Tax Registration.

You will receive your sales tax license by mail.

If you or other listed owners, partners, officers, members or trustees have a history of filing or paying sales tax late, you must pay the outstanding liabilities and/or post a surety bond before receiving a new sales tax license.

What is nexus?

Nexus means a business has an established presence in Utah. A seller with Utah nexus must collect and pay certain taxes, including sales and use tax. See Publication 37, Business Activity and Nexus in Utah.

When are my returns and payments due?

Due dates for sales tax are based on the previous year's tax liability, as follows:

Annual Tax LiabilityFiling StatusDue
$1,000 or less Annual filer January 31
$1,001 to $49,999 Quarterly filer April 30, July 31, October 31, January 31
$50,000 to $95,999 Monthly filer Last day of month following end of period.
$96,000 or more Monthly filer with mandatory EFT payments

Sales tax returns are due the last day of the month after the filing period. For example, returns for annual filers are due January 31. If a due date falls on a Saturday, Sunday, or legal holiday, the due date is the next business day.

New businesses estimate the amount of sales and use tax liability when applying for a license and are assigned a filing status. The Tax Commission reviews accounts annually and notifies businesses in writing if the filing status changes.

Why did I receive a billing notice when I had no sales and didn't use my account?

Every sales tax license holder must file timely returns with the Tax Commission even if sales tax was not collected for that period.

If:You Should:
Your business is still active but you didn't collect sales tax for a period Fill in your return with zeros and submit to the Tax Commission.
Your business has been closed File form TC-69C, Notice of Change for a Tax Account, or notify the Tax Commission in writing.
Your business has changed ownership, business name, or business location File form TC-69C, Notice of Change for a Tax Account.

Note: Failing to file returns on time can result in penalties and interest. Further delay could result in liens against your property.

I am selling my business. What should I do?

If you are selling a business, Utah law requires you to:

  • File final tax returns within 30 days of the business sale.
    • For special fuel tax, file final returns within 15 days of the business sale.
  • Close all open tax accounts with the Utah State Tax Commission. Tax licenses are not transferable*.
  • Provide the purchaser with a receipt or letter from the Utah State Tax Commission showing no sales or special fuel taxes are owed.

* If business ownership changes, but the federal employer identification number (FEIN) is allowed to stay the same by the IRS, the new owner(s) is not required to obtain new tax account numbers with the Utah State Tax Commission (USTC). However, the new owner(s) must notify the USTC with the new owner and officer information. If you are purchasing or selling a business and need to know if this applies to you, legal counsel or the assistance of a professional accountant may be needed.

I am purchasing an existing business. What should I do?

If you are purchasing a business, Utah law requires you to:

  • Apply for new tax licenses. Tax licenses are not transferable*.
  • Have the seller give you a receipt from the Utah State Tax Commission showing that all sales and special fuel taxes have been paid, or a letter from the Utah State Tax Commission stating no sales or special fuel taxes are due.
  • Withhold any amount of unpaid tax from the purchase price to pay to the Utah State Tax Commission within 30 days of the final sale of the business.

If you are purchasing a business, you could be held liable for previous sales and special fuel taxes the business may owe if you do not meet the requirements above.

* If business ownership changes, but the federal employer identification number (FEIN) is allowed to stay the same by the IRS, the new owner(s) is not required to obtain new tax account numbers with the Utah State Tax Commission (USTC). However, the new owner(s) must notify the USTC with the new owner and officer information. If you are purchasing or selling a business and need to know if this applies to you, legal counsel or the assistance of a professional accountant may be needed.

Are services taxable?

Certain services are taxable. For example, charges for labor to repair, renovate or clean tangible personal property are taxable. See Publication 25, General Sales Tax Information for details.

What is the difference between real property and tangible personal property?

Real property, realty or real estate is:

  • Any right, title, estate, or interest in land including all minerals located in, on, or under the land.
  • All buildings, fixtures, and improvements to the land that are permanently attached.
  • All water rights, rights-of-way, rents, issues, profits, income, tenements, inherited property, claims (including mining claims), and privileges belonging to, used, or enjoyed with the land or any part of the land.

See Pub 42, Sales Tax Information for Sales, Installation and Repair of Tangible Personal Property Attached to Real Property for details.

    Tangible personal property:

    • Is property that may be seen, weighed, measured, felt, touched or is in any manner perceptible to the senses.
    • Includes electricity, water, gas, steam, prewritten software, and digital and electronic goods.

    Tangible personal property is NOT:

    • Real estate or any interest or improvements in real estate that become a permanent part of the real estate.
    • Bank accounts, stocks, bonds, mortgages, or notes.
    • Insurance certificates or policies.

    What is the difference between sales and use tax?

    Use tax is a tax on goods or taxable services purchased for use, storage or other consumption in Utah. Use tax only applies if sales tax is not applicable or if sales tax was not paid at the time of purchase. If you purchase an item from an out-of-state retailer for use in Utah and the retailer does not collect the tax, you must pay the use tax directly to the Tax Commission.

    If you have or are required to have a Utah Sales and Use Tax License/account, then you must report and pay the use tax on your Utah Sales and Use Tax Return (Form TC-62S or Form TC-62M).

    If you do not have and are not required to have a Utah Sales and Use Tax License/account, you must report the use tax on your personal Utah Individual Income Tax Return (Form TC-40) or Utah business income tax return (Form TC-41, TC-65, TC-20, TC-20S or TC-20MC).

    See administrative rule R865-21U-6.

    How do I get a sales tax exemption number for a religious or charitable institution?

    Complete Form TC-160, Application for Sales Tax Exemption Number for Religious or Charitable Institutions.

    Attach a copy of the determination letter from the IRS qualifying your organization as exempt from tax under Section 501(c)(3) of the Internal Revenue Code.

    Mail all information to:

    Utah State Tax Commission
    Technical Research Unit
    210 North 1950 West
    Salt Lake City, Utah 84134-3212

    What is an exemption certificate, TC-721?

    Form TC-721, Exemption Certificate is an exemption certificate for sales, use, tourism and motor vehicle taxes. The purchaser must be qualified under Utah Tax Code to receive such an exemption. The purchaser completes the exemption certificate form to purchase items tax exempt. The seller retains completed exemption certificates. The supplier or retailer selling items or services to exempt customers is required to keep records verifying the nontaxable status of such sales. Records must be kept for three years.

    What is my sales tax rate?

    Your sales tax rate depends on where you are doing business in Utah and the type of business you are conducting. Tax rates are available online at Utah Sales & Use Tax Rates or you can contact the Tax Commission at 801-297-2200 or 1-800-662-4335. Tax rates may change quarterly.

    Are transportation or delivery charges in connection with the sale of goods taxable?

    Charges for transportation or freight billed to customers for the cost of shipping the finished product to the customer are not taxable if separately stated on the invoice. However, charges for "freight-in" are taxable. "Freight-in" is defined as shipping, freight or transportation charges billed to the seller as part of the seller's cost of tangible personal property, product transferred electronically, or services sold. These charges are part of the purchase and sales price and are taxable. See the definition of sales price in Utah Code 59-12-102.

    Why didn't I receive my sales tax return in the mail?

    If you changed your business name or address without notifying the Tax Commission, your form may have been returned as undeliverable. If you did notify us, the update may not have occurred in time to reflect the correct information in your billing cycle.

    Can I file using substitute forms?

    Yes, if the forms have received approval from the Tax Commission. See Tax Commission Publication 99 for substitute forms requirements.

    Can I get sales tax refunded if I purchase a vehicle and then total the vehicle in an accident soon after the purchase date?

    No, a sales tax refund won't be granted in this situation. Sales tax is a "transaction tax", meaning it is a tax on the SALE of the vehicle, not the vehicle itself. If a vehicle is destroyed after the transaction, it doesn't affect the sales tax on the transaction. Please see Tax Commission rule R865-19S-2 Nature of Tax for more information.

    Where can I get more information?